Are you planning to open your own cafe or coffee shop but overwhelmed with the equipment you need? Don’t worry, we’ve got you covered! In this post, we’ll provide you with a comprehensive list of essential items that will help ensure a successful start for your business.

From espresso machines to refrigerators and everything in between, we’ve compiled everything you need to know about setting up an efficient and profitable cafe or coffee shop operation. So grab yourself a cup of joe and let’s get started!

equipment needed to start a bakery at home

Equipment for a coffee shop

Starting a small cafe or coffee shop requires some essential equipment, including items like a commercial espresso machine, grinder, fridge, and POS system. Here are a few items you’ll need:

An espresso machine is a must-have in any coffee shop; ensure it is durable and user-friendly. To get the best out of your beans, invest in a grinder with adjustable settings. Make sure to also purchase a fridge adequate for milk and other perishable goods. Lastly, opt for a POS system that integrates easily with other software for a smooth order and payment tracking.

Also, read – 60+ Best Café Names in India [Unique & Catchy]

Type of beverages to Serve

Decide what type of tea or coffee to serve. We suggest having a mix of black, green and herbal tea available. After choosing your tea, selecting a Tea Kettle is important. To provide additional beverages, juices and sodas are popular options. If you’re unsure which ones to start with, we recommend several well-known brands that patrons are sure to enjoy.

Coffee Brewing Machines

When it comes to coffee brewing machines, there are two primary varieties: automatic and manual. Automatic machines tend to cost more but are much less complex for cafés or coffee shops that are time-pressed. Manual machines, on the other hand, may require a bit more expertise and finesse when operating, though many baristas still favor them for their greater control over the brewing process.

When selecting a machine, you’ll need to consider how much coffee your cafe or shop serves per day in order to establish the most suitable capacity. Picking one too small will mean having to refill it often while going with one that’s big can lead to wasted coffee.

Coffee Brewing Machines

Refrigeration and Freezing Equipment

If you’re looking to open a cafe or coffee shop, here is a list of necessary refrigeration and freezing equipment:

  • Glass Door Merchandisers – For displaying chilled beverages and snacks.
  • Undercounter Refrigerators – Perfect for storing all of your cafe’s perishables within easy reach.
  • Chest Freezers – A must-have for storing large quantities of ice cream, frozen pastries, and other desserts.
  • Ice Cream Makers – For frozen treats, a cafe shop needs good ice cream makers.
  • Blenders – A must for making smoothies, frappes, and other icy drinks.

Also, read – Restaurant vs Cafe: What’s the Difference [Complete Breakdown]

Advanced Coffee Shop Equipment

To take your coffee shop to the next level, you’ll want to invest in some advanced tools. Primarily, you’ll need a top-tier espresso machine that can manage high traffic. An excellent grinder is needed for making outstanding espresso, with settings for both fine and coarse grinding. A milk frother gives you the ability to craft fancy drinks like cappuccinos and lattes.

You’ll also require a selection of cups and saucers for serving, coming in multiple sizes for different orders. Finally, syrups and toppings will be necessary – these can be utilized to make flavoured coffees or garnish with cream and chocolate shavings.

Food Preparation Tools and Equipment

If you’re looking to open a standard cafe serving breakfast and lunch items, below is a list of some essential food preparation tools and equipment you’ll need to get started. This is by no means an exhaustive list, but it covers the basics of what you’ll need in your kitchen to create a menu of popular cafe staples.

  • Commercial oven: For baking pastries and breads, as well as hot foods like quiche and lasagna.
  • Griddle: Perfect for pancakes, eggs, bacon, burgers, and grilled sandwiches.
  • Charbroiler: Another great option for cooking burgers and chicken.
  • Deep fryer: A must-have for any cafe serving fried foods like chicken strips or french fries.
  • Prep tables: Ideal for chopping vegetables, making sandwiches, or prepping baked goods.
  • Refrigerated display case: Used to showcase and serve chilled food items like salads and desserts.
  • Coffee brewing equipment: Of course, no cafe is complete without a good coffee brewing setup! You’ll need a quality coffee maker as well as filters, grinders, pitchers, stirring sticks, etc.

Dishes, Glasses, Cups and Silverware

Cafe and coffee shop equipment list for a successful start: Dishes, glasses, cups and silverware. You don’t need to go overboard when stocking your cafe or coffee shop with dishes, glasses, cups and silverware. A few sets of each should be enough to get started. But make sure you choose wisely, as these items will be put to good use on a daily basis.

coffee shop equipment list

When it comes to dishes, look for ones that are both stylish and durable. They should be able to withstand the rigors of busy cafe service without chipping or breaking. Glasses and cups can be less expensive and may even be disposable if you prefer. Just make sure they’re sturdy enough to hold hot beverages without leaking.

As for silverware, again, choose quality over quantity. You want forks, knives and spoons that will stand up to repeated use without bending or breaking. Investing in a good set of flatware will pay off in the long run.

Also, read – How to Start a Cafe in India [Cafe Business Plan India]

Furniture and storage solutions

When considering storage solutions and furniture for your café or coffee shop, there are a few guidelines to keep in mind. Firstly, ensure you have adequate storage for all your products such as coffee beans, cups and other necessary items.

Secondly, select furniture that is both comfortable and aesthetically pleasing; these will help to create a warm atmosphere for customers. Lastly, make sure the furniture is reliable and can handle high traffic as your café or coffee shop could be bustling at all times of the day.

A good storage solution for cafes and coffee shops is a cabinet with plenty of shelves, as well as a countertop with built-in drawers. Choose furniture that is comfortable yet stylish, such as armchairs or sofas made of rich fabrics and neutral colors. Metal frames are often a good choice for stools and chairs; be sure to choose furniture that is durable enough to handle heavy foot traffic.

Cleaning Supplies

When it comes to running a successful cafe or coffee shop, there are a few important supplies you’ll need in order to keep it clean and functioning well. Coffee beans, a burr grinder, filter coffee machine and/or espresso machine complete the list of essentials. You will also need filters, paper towels, and napkins for your business.

For streak-free cleaning, make sure you have an all-purpose cleaner, glass cleaner, and disinfectant wipes on hand. Also, make sure you have garbage bags on hand.

IVEPOS – Cafe Management System | Cafe Billing Software

IVEPOS is a powerful cafe management system that makes running cafes simpler and more effective. It offers features such as billing, inventory tracking, and loyalty programs to streamline operations and boost profitability. It’s easy to use for menu administration, sales monitoring, inventory control, and custom reporting. With these robust tools, IVEPOS helps cafes reduce expenses while optimizing profits.


Starting a cafe or coffee shop business is no small task. There are plenty of items that are necessary for the successful start and running of your cafe/coffee shop. You will need to purchase the right equipment, such as espresso machines, grinders, blenders and other tools. Additionally, you’ll need to select the right ingredients and supplies depending on what type of drinks you intend to serve in your shop. With all these factors taken into consideration, you can be sure that your business will be off to a great start!